A. COLLECTION AND PROCESSING OF PERSONAL DATA
We collect and process personal data, i.e. information that identifies, or at least makes it possible to identify, you as a natural person (e.g. your name, your address and/or e-mail address) when you decide to actively communicate with us, when you subscribe to services we may provide, and when you use our online client platform (the “Platform”) as a writer, publisher or other contracting partner of Kingstone(jointly “KingstonePartner(s)”) in the “my.krspot” section of our website (see sections A.1 and A.2 below). Furthermore, we collect and process certain technical data that results from you visiting our website (see section B below).
1. The Public Section of the Website
There are certain data that you may – but by no means must – submit to us when using the public parts of our website.
1.1 When you subscribe to services that we may offer our users from time to time you will obviously have to submit your email address as well as any other data necessary for the provision of the service. Also, there are means on our website to get in touch with us directly, especially our contact form, which in turn requires you to submit personal data, such as your name and email address, but also the very content of your request.
1.2 We collect, store and use such data in order to fulfil your corresponding request. Your data will not be collected, stored or used in any other way or for any other purpose. Hence, as an example, if you submit your email address via our contact form with a request for certain information, we will use only your email address to get back to you with – so we hope – the information you requested. Hence, you fully control the information you provide Kingstoneabout yourself and how it may be used.
2. Our Online Client Platform
The Platform is a service for KingstonePartners who wish to stay fully informed and up to date on their royalty earnings. For KingstonePartners we provide an online interface to our corresponding databases.
2.1 To ensure that only you as aKingstonePartner may gain access to the corresponding information we conduct an offline registration process. If you have decided to get in touch with the designated contact person and have received your login data, you may login to your account on the Platform.
2.2 You are not required to submit any extra personal data before or while using the Platform (see section 2.3, though). Please, be aware, however, that the data you can retrieve on the Platform is personal and confidential. If you pass on your login data to anyone else, or if it gets passed on to anyone else, that person can access the data just as you can, unless and until you tell us to block your login data.
2.3 While not being required to submit personal data through the Platform, you can edit certain personal data in the "Settings" section of the Platform. We will store and use edited personal data to, as applicable, continue providing the services of the Platform for you and/or to fulfil our obligations towards you. For example, by informing us of a new postal address, you allow us to send you any statements or other documents we may owe you to that address, unless stipulated otherwise in your contractual documentation.
B. LOG FILES, COOKIES, WEB ANALYTICS AND SOCIAL MEDIA PLUGINS
1. General and Error Log Files
When you visit our website, our webservers store certain data in log files. 1.1 The general log files may tell us which Internet browser and operating system you were using and which (masked) IP address was allocated to your Internet access when you were visiting the site, the URL of the internet page from which you arrived at our website, the exact time when you accessed and left our website, the amount of data transmitted, and the pages you accessed on our website. The last octet (8-bit byte) of the IP address in the general log files will be masked, thereby restricting our (or a third party’s) ability to connect the IP address to your specific Internet access.
1.2 Should our web server(s) detect an error in processing requests, it will send the corresponding information to an error log file. Those log files for technical reasons also record the client IP address from which the request was sent, i.e. your IP address if your request caused the error.
1.3 We have no means, and no interest in, identifying you through the general or error log file data. We use the general log file data for statistical purposes. The information we can from time to time retrieve from the files relates to, for example, peak times of the use of our website, which information our users are most interested in on the website, how users navigate on our website and which browsers and operating system our users use. We use that information to improve the technical setup as well as the design of our website. The error log files are used to diagnose and fix the error.
2. Platform Log Files
In addition to the general and error log files, we keep log files of all logins to and logouts from, and downloads of documents from, the Platform in order to protect you and ourselves from any misuse of the service. For that purpose, we also display the exact time and date of your latest login in the "Settings" section of your account on the Platform, which we store in our database.
3.1 Our website uses http cookies. An http cookie is a piece of text stored on your computer by your web browser. Cookies are sent as a field in the header of the http response by our web server(s). It is then sent back by your browser every time it accesses the respective web server.
• Our website uses session and persistent cookies in order to provide you with an easy and comfortable web service. They allow us to, for example, display the German contact information any time you visit our website if your first visit to the site came from Germany.
• The Platform uses session cookies (which are automatically deleted at the end of each session) that, for example, allow us to identify you as the same user (but no more) over a session on our website and to “keep” certain data across more than one webpage so that you don’t have to reinsert the same data or set your personal settings over and over again. Also, kingstonerecords.com sets a persistent cookie to keep the particular language that you prefer so that you can use the Platform in that language without having to change your settings each time you access the Platform.
4. Web Analytics
As already explained above, you can use your browser settings to prevent the acceptance and storage of new cookies. Should you disagree with the analysis of your use of our website you can also deactivate Google Analytics and thus declare your objection to the collection and processing of the respective data. To do this, please download and install the browser plugin that Google provides for this purpose. The plugin is available at [http://tools.google.com/dlpage/gaoptout?hl=en].
Once the plugin has been installed, it will prevent the recollection of the data related to your use of our website that has been generated by the cookie (including your IP address).
5. Social Media Plugins
On certain webpages of our website we may implement so-called social media plugins, in particular Facebook, Inc.’s “like” button, Google’s “+1” button and Twitter, Inc.’s Twitter buttons. When you visit a page that displays one or more of such buttons your browser will establish a direct connection to the respective Facebook, Google and/or Twitter server and load the button from there. At the same time Facebook, Google and/or Twitter will know that the respective page on our website has been visited.
We have no influence on the data that Facebook, Google and Twitter collect on the basis of the buttons. According to the available information, however, if you do not click on the respective buttons no personal data will be collected and stored unless you have logged onto to your Facebook, Google or Twitter account. In that case certain user data (including your IP address at the time) may be collected and linked to the account information already present at Facebook, Google or Twitter, respectively. If you wish to prevent this, please log out of your social media accounts before visiting our website.
In addition, clicking a button may also lead to a collection of certain data, such as the user’s IP address. Facebook, Google or Twitter may set cookies as well, unless you have disabled the acceptance and storage of cookies in your browser settings (see above).
We receive no information from Facebook, Google or Twitter about which social media buttons you may have clicked or seen on our website, but, if at all, we may receive a summarized, non-person-related statistical report on the use of the buttons.
If you wish to obtain more information on the subject go to:
• Additional Information on Facebook’s Social Plugins here or here
C. NO DISCLOSURE OF PERSONAL DATA
We will not disclose your personal data, be it by transmission or otherwise, to third parties except where:
• such disclosure is necessary to fulfill existing obligations towards, or assert and enforce claims against, you;
• federal or competent state authorities, in particular law enforcement and/or data protection supervisory agencies, request such disclosure on the basis of the applicable laws, if and inasmuch as such disclosure is
necessary to counter dangers to public safety and order or for the investigation and persecution of criminal acts;
• in the event that Kingstoneacquires or merges with another company, sells assets, reorganizes or enters into a joint venture or other business combination with another company, disclosure may be made to that other company;
• we are otherwise bound to do so by law.
Kingstonetakes great care to ensure the security of personal data. Your data is conscientiously protected from loss, destruction, distortion/falsification, manipulation and unauthorized access or unauthorized disclosure through appropriate technical measures. However, due to the inherent nature of the Internet as an open global communications vehicle, we cannot guarantee that information, during transmission through the Internet or while stored on our system or otherwise in our care, will be safe from intrusion by others, such as hackers.
You are responsible for maintaining the strict confidentiality of your account password, and you shall be responsible for any access to or use of the website by you or any person or entity using your password, whether or not such access or use has been authorized by you or on your behalf.
E. THIRD PARTY SITES
Third party sites linked to from this website may have different privacy policies and practices. We are not responsible for the information practices of third party sites, or channels or areas of this website, that are operated by third parties. You should carefully review these other privacy policies in order to determine how each third party may use any personal information you provide.
F. RIGHT TO INFORMATION
If you have questions concerning our privacy protection policy or how your personal data is processed, please feel free to contact our external Privacy Protection representative:
Data Protection Department
Suite 11, Penhurst House
352-356 Battersea Park Road
London SW11 3BY
Upon request, you will promptly be informed – in writing and pursuant to applicable legislation – which of your personal data, if any, was collected and stored during your visits to our website. Also, you may at any time have the data of your user account and, consequently, your personal data corrected, blocked or cancelled, with the only exceptions being that data we need to perform our obligations and assertion of our rights towards you, if any, as well as the data we are required to keep stored pursuant to statutory provisions. In the latter case, however, the data concerned will be blocked.
Effective Date: August 2017